Before you enrol in eStudent

Online enrolment is available for new diploma students and re-enrolling diploma students. If you are a UTS Foundation Studies or English language student, you do not need to enrol online and your timetable will be given to you by UTS Insearch. See the Academic Handbook for further information.
 

How long does the process take?

Enrolling on eStudent should take between half an hour and an hour. You will be shown how to enrol on eStudent, in your ITDS Orientation.

 

What documents or information do you need before you begin?

You will receive a checklist in your orientation package as well additional information you need in your UTS email account. Here is how to activate your UTS email account.

Key steps for completing enrolment in eStudent

Watch this short video on how to enrol online and go to eStudent. You can follow the key steps and screenshots below.

Log in to eStudent

To log into eStudent:   
  1. Go to https://eStudent.insearch.edu.au
  2. Enter your UTS  Student ID and password and click ‘Log In’ .                new-estudent-portal.png
  3. Read the Student Declaration and click ‘OK’.Picture2.png             
  4. Your UTS Insearch eStudent Homepage will display the following information:
    (a) UTS Insearch Contact Details
    (b) Sanction information (if applicable). Picture3.png
  5. If you have sanctions they will appear in red at the top of the Homepage:
    (a) Please follow the instructions carefully
    (b) Some sanctions, such as unpaid fees, will block your enrolment.

Check/update personal details

To check or update your personal details: 
  1. Click the ‘Personal Details’ tab on the top menu bar.
  2. Click ‘Edit’ on the top left.
  3. Change any details that are not correct.
  4. Click ‘Save’ on the top left.
  5. The click ‘Publish’ on the top left.

Enrol in a program

To begin your enrolment: 
  1. Click the ‘Enrolment’ on the top menu bar.
  2. Select ‘My Programs’ from the side menu. All Admitted Programs will show.
  3. Click ‘Select’ to choose the Program you are enrolling into.Picture4.png

Select subjects

The subjects available for you to enroll in are highlighted on the next page that displays. Please make sure you scroll to the bottom of the screen to view all available subjects. To select the subjects you want to enrol in: 
  1. Click the box on the right next to all the subjects you want to select.
  2. Click ‘Enrol’ at the bottom of the page.Picture5.png
  3. The ‘Potential Enrolment List’ screen will display with the subjects you have chosen.
  4. If you do not wish to enrol in a subject, click the box on the right next to that subject to un‐tick it.
  5. If you wish to select other subjects, click ‘Go Back/Change’ at the bottom of the page.
  6. This will bring you back to the ‘Program Details’ screen where you can choose your subjects again.
  7. If you wish to continue with enrolment, click ‘Confirm Enrolment’ at the bottom of the page.Picture6.png

Select classes

To select the classes you want to enrol in:
1. After you have clicked ‘Confirm Enrolment’, the ‘Student Timetable > Class Timetable’ page displays with the
    following information:
    (a) All Classes Registered (Green)
    (b) Some Classes Registered (Yellow)
    (c) No Classes Registered (Red).
2. To see the different activities that you need to register in for each class, click the plus (+) sign beside each subject.
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3. To register into a class, click ‘Register’ on the right of the screen. 
Picture8.png
4. You will be automatically registered into a class if there is only one occurrence of that class, for example, if there is
     only one lecture, you will automatically be allocated to that lecture.
5. The next screen shows all activities for the subject and you can:
    (a) Hover the mouse over ‘one of the choices’ or a class to see the different class options
    (b) Make sure you hide full classes by selecting ‘Hide Full Classes’.
6. If ‘Unavailable?’ appears above a class, this either means:
    (a) You have already registered in a class of the same activity
    (b) It clashes with a class that you are already registered in, or
    (c) You cannot register into that class because it is already full.
Picture9.png
7. Once you have selected all the classes you want, and there is a green plus (+) on the activity you want, click ‘Save’.
8. The ‘Student Timetable > Class Timetable’ screen will re‐appear, then:
     (a) Repeat the process until you have registered in all classes
     (b) If you wish to view class details, you can click the plus (+) next to ‘Registration Status’
           i.  You will need to completely register into classes for all subjects that you have enrolled in
           ii.  If your class registration is incomplete, UTS Insearch will register you into classes after 4pm on the same day
                unless classes are full
           iii. This may result in adjustments to your partially completed timetable
           iv.  Classes that fall on a public holiday will not have a make-up class, instead teaching content will be fitted in to
                 other classes.

Changing classes

You may change your class registration while online enrolment is open. Go to the Important Dates page for information. Note that changing classes means that you possibly may lose your spot in your current class. Please make sure you have clicked on ‘Hide Full Classes’ for a smoother change class process. 
  1. On the Student Timetable>Class Timetable screen, click ‘Change’. Note that the ‘Register’ button will also display if you haven’t completed registration for a subject. Picture10.png
  2. On the next page, unregister from your class by selecting the red minus (-) button.
  3. Then, select the class you wish to change into and click ‘Save’. Screen-shot.png
  4. The Student Timetable > Class Timetable screen will re‐appear. Repeat the process until you have registered in all classes. If you wish to view class details, click the plus (+) next to ‘Registration Status’.

Class Streaming

Class streaming is when classes are linked together, and you need to register into linked classes. Examples of correct registration for class streaming are:
  • Workshop A 9 and Workshop B 9
  • Lecture/Tutorial A 3 and Lecture/Tutorial B 3
  • Class A 1 and Class B 1.
When Class Streaming is in place, you cannot register into linked classes with different numbers. For example, if class streaming is in place you cannot register to:
  • Workshop A 9 and Workshop B 7 ×
  • Lecture/Tutorial A 3 & Lecture/Tutorial B 1 ×
  • Class A 11 & Class B 5 ×.
  1. To register into a streamed class, select the desired stream from the left side during Class Registration on the Student Timetable > Class Timetable page. Click ‘Save’ to complete your streamed Class Registration.Picture11-(1).png

Who to contact for help

For further assistance please refer to the following contacts:
 
Any other problems with enrolment
enrolment@insearch.edu.au
 

Issues accessing eStudent or webmailPlease log a support request via the ITDS Service Desk portal or dial (+61 2) 9218 7000 – include your name, student identification and a screenshot of the problem.